Privacy Policy

Product: Minom by Enrovix AI
Website: https://enrovix.com
Effective Date: June 21, 2026

1. Overview

This Privacy Policy explains how Enrovix AI ("we", "our", "us") collects, uses, processes, protects, and handles your data, including Google user data, when you use Minom ("Service"). By using Minom, you agree to the practices described in this Privacy Policy.

2. Personal Data We Collect

We collect and process personal data necessary to provide you with authentication, account sync, and core services:

• Name and Email Collection: When you register, create an account, or log in (via standard email, Google Sign-In, or Apple Sign-In), we collect your name, email address, profile picture, and account credentials to manage and authenticate your access.
• Audio Recording Collection: When you choose to record a meeting directly inside the mobile/desktop app or upload an audio file, we collect and process the raw audio recording to perform speech-to-text transcription.
• OAuth Authentication Tokens: We securely store Google/Apple OAuth tokens and session data necessary to authenticate your account and sync subscriptions.

3. Transcript and Summary Processing

Minom is built to convert conversation into structured meeting minutes. We process the following user data to provide these features:

• Transcript Processing: We collect and process transcripts (either converted from your audio recordings or captured via the Minom Chrome Extension from platforms like Google Meet, Zoom, and Teams) to create written logs of your meetings.
• Summary and MoM Generation: We process your transcripts to generate structured Minutes of Meeting (MoM), executive summaries, decisions, key highlights, action items, and follow-up lists.

4. Sharing and Third-Party AI Processors

To perform automated transcription and summary generation, your data is securely shared with and processed by our dedicated third-party partners. We do not use general "third-party AI provider" disclosures; the specific partners processing your data are: Log files and processing requests are shared specifically as follows:

• Sarvam AI (Transcription Provider): Raw audio files and recordings captured or uploaded through the mobile application are securely transmitted to Sarvam AI to perform speech-to-text transcription. Sarvam AI acts as a secure processing provider and processes this audio transiently. We do not share Google user data with Sarvam AI.
• Google Gemini (Summarization Provider): Text transcripts are securely transmitted to the Google Gemini API (Google Gemini) to perform summarization, extract action items, and generate meeting minutes. Google Gemini processes transcripts transiently and does not store or use your transcripts to train its AI models.

Purpose of Sharing: Sharing is done solely to deliver the core service features (transcribing and summarizing your meetings) at your request. We confirm that both Google Gemini and Sarvam AI provide appropriate data protection, security controls, and confidentiality safeguards matching our security standards. We do not sell, rent, trade, or lease your personal info, audio files, transcripts, or summaries to any third parties or advertisers.

5. Storage, Data Retention, and Deletion Policy

We respect your ownership of your data and maintain strict storage and deletion limits:

• Storage Policy: Your account profile, meeting transcripts, and generated summaries are stored securely in our databases to enable synchronization across your signed-in devices. Minom developers and administrators have no access to view your raw transcripts.
• Data Retention Duration: We retain your personal data, audio metadata, transcripts, and summaries only as long as your Minom account is active or until you request deletion.
• Account Deletion Process: You can delete your account and all associated data at any time by:
  1. Navigating to the User Data / Delete Account page on the dashboard.
  2. Or by sending a direct email request to our support team at [email protected].
• Deletion Verification: Once requested, all account details, credentials, audio metadata, transcripts, and summaries are permanently and irreversibly purged from our active databases and storage systems within 30 days. Backup logs are cleared in accordance with our standard cycle.

6. User Consent and Withdrawal

By creating an account, enabling microphone permissions, uploading files, or starting transcript capture, you provide explicit consent to the collection, sharing, and processing of your data as outlined in this policy. You can withdraw your consent at any time by:

• Revoking microphone or file permissions in your device settings.
• Deleting individual meeting files, transcripts, or summaries from your dashboard.
• Permanently deleting your account, which immediately halts all active processing of your data.

7. Google API Services User Data Policy Compliance

Minom's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

We do not sell, rent, trade, or lease Google user data to any third parties for any purpose, including advertising, marketing, or user tracking.

8. Data Protection & Security Mechanisms

We implement robust industry-standard security mechanisms to protect your sensitive data:

• Encryption in Transit: All data transmissions between the user, our servers, and third-party APIs (including Google, Gemini, and Sarvam AI) are encrypted using secure HTTPS protocols (SSL/TLS).
• Encryption at Rest: Meeting summaries, transcripts, and account databases are encrypted at rest using AES-256 encryption keys.
• OAuth Token Security: Google/Apple OAuth credentials and tokens are stored securely using encryption keys and accessed only via secure environment configurations.
• Multi-Tenant Isolation: We use strict multi-tenant isolation within our databases. Your transcripts and summaries are isolated to your signed-in account. Only the authorized account owner can access or sync their data.

9. Your Rights

Depending on your location and local data privacy laws (such as GDPR or CCPA), you may have the right to access, correct, or request the deletion of your personal and Google user data. To exercise these rights, contact us at: [email protected].

10. Permissions

Minom may request the following permissions to operate:

• Microphone: To record meetings locally.
• Storage / Files: To upload and process audio files for transcription.
• Internet access: To process and sync data with processing APIs (Gemini and Sarvam AI) and Minom cloud services.
• Notifications: To send updates and reminders.
• Chrome Extension permissions: To run on supported meeting sites, show the side panel, authenticate with Google, store local extension state, and sync saved transcripts/summaries with your Minom account.

11. Children's Privacy

Minom is not intended for users under the age of 18. We do not knowingly collect or solicit data from children.

12. International Data Transfers

Your data may be processed on servers located outside your country. We ensure reasonable safeguards for such transfers.

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we make updates, the revised effective date at the top of the page will be updated accordingly.

14. Contact Us

Enrovix AI
Website: https://enrovix.com
Email: [email protected]
Phone: +91 9512521996